Before a machine leaves the factory, you should check four things: that it matches your order, that it runs to specification, that it is safe and correctly documented, and that it is packed and loaded properly. Skipping any one of these leaves a gap that is expensive to close once the machine is abroad.
The right depth depends on the machine. A standard pump needs less than a CNC lathe or a processing line. But the order of checks is the same for almost every machine you buy from India.
The checks, in order
- A build-stage check while the machine is being assembled, so problems with castings, welding or wiring are found before they are covered up.
- A conformity check against the purchase order: model, capacity, motor rating, voltage and frequency, materials of contact parts, controller, and every accessory listed.
- A running test, ideally under load or with your own material, recorded with readings and video.
- A safety check of guards, interlocks, emergency stops, earthing, warning labels and the electrical panel.
- A document check of the manual, wiring diagrams, test reports, material certificates and any declaration of conformity.
- A packing and loading check covering rust protection, crate strength, lashing and the container seal number.
The running test matters most
Many machines look perfect standing still. Faults show when they run for a few hours: overheating bearings, vibration, leaks, poor accuracy or a controller that trips. Ask for the test to run long enough for the machine to reach working temperature.
For machine tools, ask for geometric accuracy and positioning results against the agreed standard. For pumps and engines, ask for a performance curve or load test. For processing and packaging machines, run your own product if you can. A formal factory acceptance test (FAT) sets all of this out in a signed protocol.
You can attend in person or send someone in your place. Our guide on witnessing a machine trial explains how to make the visit useful.
Do not stop at the test bench
A machine that passed its test can still be damaged by poor packing. Check that machined surfaces are coated, that loose parts are fixed, and that the crate rests on proper skids. Confirm that the spare parts and tools in the packing list are actually in the crate.
Also confirm that the machine in the crate is the one that was tested. Record the serial number at the test and again at packing. This sounds basic, but it is the simplest way to stop a swap.
Our pre-shipment inspection guide for engineering goods explains how these checks fit into a final inspection visit.
Next step
We supervise build, testing, packing and loading for machinery buyers, and we report to you, not the factory. To agree an inspection plan for your machine, book a free sourcing review.